CIET is hiring an Administrative Assistant!

CIET is in search of an administrative assistant

Founded in 1996, the Canadian Institute for Energy Training (CIET) is a training centre that offers a vast array of sustainable energy training programs throughout Canada and the world. CIET specialises in providing high-level training and certification programs that cover energy management and energy efficiency. The training centre has proudly been a leader in the field for 25 years.


The tasks and duties of the administrative assistant include providing administrative support to optimize the operations of both CIET and Econoler by cooperating with directors and employees on a variety of tasks related to organising training (CIET), providing administrative support and logistics (Econoler), and communication (reception).




CIET is concerned with offering a sane and pleasant work atmosphere that is conducive to the fulfillment of its employees. Consequently, we favour autonomy, taking initiative, and professional development.


Moreover, the training centre offers competitive social benefits that include:


  • Flexible schedules and telecommuting.
  • Complete insurance.
  • Group RRSP with employer contribution.
  • Reimbursement of public transportation fees.
  • A continuous training program and more.




Supporting the training centre (80%) 

  • Prepare attendance certificates, letters, and other mailing documents.
  • Prepare and manage paper mailings (certificates, attendance lists, etc.).
  • Manage payments and invoices using the registration and payment system and enter invoices into the accounting system.
  • Follow up on and compile application forms submitted to CIET certification programs.
  • Export and import the contact lists between certain CIET tools.
  • Respond to calls and emails from client that have questions about the registrations (payments, changes to registrations for courses and exams, cancellations, postponements, etc.).


Providing administrative support and logistics to Econoler (15%)

  • Receive, distribute, and manage mail, courier shipments, and faxes.
  • Make VISA requests, prepare and send forms, follow up on and ensure that deadlines are respected.
  • Order meals for meetings.
  • Manage printers, photocopiers, and scanners.
  • Manage business trips (reserve train tickets, hotel rooms, etc.).
  • Manage the office supply inventory.
  • Carry out all other related tasks.


Econoler reception (5%)

  • Welcome visitors.
  • Respond to information requests by phone or email.
  • Respond to emails sent to the general inbox of the firm and coordinate the flow of information.
  • Maintain updated telephone lists.



  • Fastidious and rigorous.
  • Excellent French.
  • Good level of English.
  • Good organisational skills.
  • Proactiveness
  • Autonomy
  • Ability to communicate.
  • Ability to adapt.


Please send your resume to

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CIET to Continue Virtual Real-Time Classroom Training in the First Half of 2022 ... with a Twist! 

Last Updated: November 8, 2021 


CIET to Continue Virtual Real-Time Classroom Training in the First Half of 2022 … with a Twist! 


With well over 200 virtual real-time courses delivered since March 2020 and based on feedback received from more than 2,500 participants, CIET is happy to announce that all public training sessions offered between January and June 2022 will be delivered through our virtual real-time classrooms, with one exception. We’re very excited about our very first in-person course since March 13, 2020: a Certified Energy Manager (CEM) session to be held in downtown Toronto from April 4 to 8, 2022. 


Keeping our courses virtual will allow everyone to continue to access CIET training in a safe manner that protects both our participants and trainers regardless of what happens with the pandemic or public health measures. This allows you peace of mind to register for a virtual training course today, knowing that the training will be delivered with the same quality that you would expect from an in-person CIET course. Also, keeping virtual real-time training sessions will ensure that our full course calendar is available to all participants across Canada and abroad regardless of geographical location. 


That being said, we really hope to be able to deliver (1) a much broader in-person offering in the fall of 2022 (2) while still offering significant pan-Canadian virtual training.  


Through all these measures, CIET hopes to provide as much flexibility as possible to training participants while respecting its commitments to other participants, trainers, and partners, as well as public health recommendations. 


We thank you very much for your trust and collaboration and look forward to welcoming you in our virtual classrooms! 


 Best regards, 

The CIET Team 

647 255-3107